PRINCE2 – Foundation Exam Exam

What is a key purpose of the Controlling a Stage process?

1. Conducting stakeholder meetings

2. To report progress to the Project Board

3. Documenting lessons learned

4. Preparing the final report

The correct answer is: To report progress to the Project Board

The key purpose of the Controlling a Stage process in PRINCE2 is to report progress to the Project Board effectively. This process provides a structured approach to monitoring, controlling, and managing the stage execution against the project plan. During this phase, the Project Manager communicates updates regarding the stage's progress, including any deviations from the plan, risks, and issues that have arisen. By regularly reporting this information, the Project Board can make informed decisions, such as approving future stages or making necessary adjustments to the project direction. This communication ensures that stakeholders are kept informed and engaged, and it facilitates effective governance. While other options touch upon important elements in project management, they do not encapsulate the primary focus of the Controlling a Stage process. Stakeholder meetings, documenting lessons learned, and preparing the final report are all relevant activities, but they do not directly address the critical nature of progress reporting to the Project Board, which is essential for maintaining control and oversight throughout the project.